Approved May 1, 2007

Guidelines for SESRA funding for Junior Squash:

SESRA is committed to promoting junior squash development at all levels of play. The Board will evaluate Junior squash funding proposals on a case-by-case basis, consistent with SESRA goals and guidelines and subject to the following criteria:

The junior candidate must be a SESRA member in good standing.
The request for funding must be endorsed by a qualified squash professional verifying the player's level of competence and/or commitment to the sport.
Juniors who have been designated eligible for funding by SESRA are expected to demonstrate their ongoing commitment to squash through sportsmanship, commitment to training, quality of play, and participation in area squash tournaments. Lack of adequate participation constitutes grounds for withdrawing funding.

The SESRA board reserves the right to adjust these criteria as circumstances dictate. For the calendar year 2007, the Board has endorsed the following programs.

Funding for Juniors Needing Assistance with Coaching Fees

The Board has approved the funding of SESRA juniors that need assistance paying for squash lessons or other squash training programs on an individual request basis. The junior player’s family (with assistance from the professional coach) can request funding from SESRA for reimbursement of squash lessons or training sessions with a professional coach up to a maximum of $1,000 in a calendar year. The SESRA board reserves the right to adjust this limit during the year as circumstances dictate and/or on the advice of the player’s professional coach.

The formal request for funding should be made in writing with adequate advance notice, and should include an estimated of number lessons/training sessions and duration and cost of each lesson/training session. A maximum of 2 lessons/training sessions a week can be reimbursed. Funding for summer camps or other special training sessions may be permitted in certain cases. The request to the SESRA Board for such funding must include its purpose and need.

The request for reimbursement will be made monthly by the professional coach in writing and will include the date, duration and charge for each lesson/training session, and the amount to be reimbursed. The request must be signed by the professional coach and the junior player or his/her family member, and submitted to the SESRA Treasurer.

Funding for Tournament Entry Fees

In order to encourage competitive play among emerging SESRA juniors and college students, SESRA will underwrite 50% (up to a maximum of $30) of their entry fees for a sanctioned tournament at any SESRA member club (not a juniors’ tournament). To be reimbursed, the club will submit to the SESRA Treasurer via e-mail, the list of participating juniors and the amount of the tournament entry fee.

Funding of Elite Players

The Board has approved funding for elite players (competing for national standing in USSRA junior age groups) on an individual request basis. The player can request funding from SESRA for reimbursement of expenses up to the following limits:

A player whose USSRA national ranking is 30 or better is eligible for up to $1,000 in funding for expense reimbursement as described below.
Players ranked between 31 and 60 are eligible for up to $500 in funding for expense reimbursement as described below.
Players with rankings over 60 are eligible for reimbursement of entry fees only up to $75 per tournament.

The SESRA board reserves the right to adjust these limits as circumstances dictate and with the advice of the player’s professional coach. The reimbursement will be made on a matching basis; 50% of the expenses will be reimbursed up to the above mentioned limit established by the SESRA Board. The official request for funding is to be made to the SESRA Board with adequate advance notice for processing the request. If national or international team event selection occurs during the season, then re-evaluation of the funding request can take place later in the year. The request for funding is to be made in writing with an estimated expense outlined.

Expenses eligible for reimbursement include:

Tournament Travel Related

Air Travel
Car Rental/Fuel Expenses
Parking
Local Transportation
Hotel Accommodations
Meals
Tournament Entry Fees

Other Expenses

Squash Equipment Purchases

Expense Reimbursement requests must be submitted to the SESRA Treasurer on the attached SESRA Expense Reimbursement Form and receipts for expenses must be attached. Expenses that have no receipts or other proof of payments will not be reimbursed.
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